Operations Specialist

APEX   Duluth, MN   Full-time     Manufacturing / Production / Operations
Posted on February 23, 2021

This is truly a one-of-a-kind part-time position, in the heart of the business district in downtown Duluth, where you get to determine your own hours, Monday - Friday, with no evenings or weekends required. Enjoy a small family-like environment in a bright sunny professional office with large windows. You will be an active team member contributing in Staff Meetings, functions and professional business meetings. Your input will be valued and make a difference in the efficiency of the organization!

APEX is the private sector-led business development engine for northeast Minnesota and northwest Wisconsin. The organization has nearly 90 regional business investor-members including:
* Hospitals: Essentia & St. Luke's
* Educational Institutions: UMD, St. Scholastica & Lake Superior College
* Major Banks: US Bank, Wells Fargo, National Bank of Commerce & North Shore Bank
* Engineering Firms: BARR Engineering, Burns & McDonnell, LHB, American Engineering Testing, Foth Infrastructure & Environment, Krech Ojard, TKDA & WSB
( Energy: MN Power, Great River Energy, Enbridge & MN Energy Resources
* And many others in various industries including aviation, advertising, architecture, manufacturing, construction, finance, etc. (check out the website @ www.apexgetsbusiness.com )

As the Operations Specialist, you will be interacting and networking with Top Executives, CEOs and Leaders in the community.

Reporting: This position will report to the Director of Member Relations and Administration. The Operations Specialist will be expected to track and manage assigned projects autonomously and communicate with staff members on a regular basis.

Compensation: This position is 20 hours per week and pays $18/hour. APEX covers parking expenses or bus fare.

Main Roles and Responsibilities:
Meetings: Assist with event planning, meeting preparations and scheduling, coordinate staff calendars, attend Board and investor-member meetings, take meeting minutes, schedule visits for the business retention and expansion program, and attend all staff meetings.

Office Administration: Answer phones and greet visitors in a professional and timely manner, sort mail, file, maintain office supplies, water plants, secure hotel and conference reservations as needed, write and proofread documents, letters, and reports when necessary, maintain and keep Operations Specialist procedures manual updated, and assist in the hiring and training of interns.

Accounting: Record and track accounts receivable, manage accounts payable, create invoices and statements, assist with miscellaneous invoicing projects, and deposit checks.

Social Media & Marketing: Collect and post relevant news to our website and social media accounts, update information on our website as needed, and keep our Facebook and LinkedIn accounts active.

Research: As a secondary role, gain understanding of how APEX business and economic research is conducted and resources used to assist with research as needed.
Miscellaneous: Assist with technology issues and other tasks as they arise. Additionally, compliance with the APEX COVID-19 Office Preparedness Plan will be required, as with all APEX employees.

Miscellaneous: Assist with technology issues and other tasks as they arise. Additionally, compliance with the APEX COVID-19 Office Preparedness Plan will be required, as with all APEX employees.

* Natural professional attitude and demeanor
* 2+ years of office experience
* Outstanding written and verbal communication skills
* Strong organizational skills
* Dependable
* Ability to complete tasks autonomously and be self-motivated and detail-oriented
* Follow direction and be flexible with work assignments
* Experience with Microsoft Office suite, search engine usage, and research techniques
* Represent APEX in a positive and professional manner
* Familiarity working with websites is desired
* Familiarity with professional social media marketing techniques is desired

Start Date: As soon as possible.


Duluth , MN