Facility Planning Coordinator

City of Superior   Superior, WI   Full-time     Maintenance
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Posted on October 17, 2020

DEFINITION: Under direction of the designated Collection Systems Engineering and Operations Manager, assists in the development and management of facility planning activities within the Environmental Services Division of Public Works.

DISTINGUISHING CHARACTERISTICS: The employee assists with the development, implementation, and maintenance of a facility plan as well as supporting plans, programs, and projects relating to the wastewater and stormwater utilities of the City of Superior.

General Responsibilities:
Develop and manage plans, programs, and projects. Coordinate with staff in the accomplishment of plan, program, and project goals.
Prepare reporting and documentation within assigned areas.
Establish quality control manuals and standard operating procedures. Update policy and procedure manuals, administrative and operational manuals, and project design manuals.
Inspect and assist in the maintenance of equipment associated with wastewater treatment, surveying, safety, sampling, flow metering, and other functions.
Establish inventory control and tracking, gather product information, and order and obtain materials and supplies as needed.
Prepare databases, spreadsheets, and GIS mapping.
Prepare budget estimates for plan, program, and project costs.
Respond to on-call needs on a 24-hour emergency basis.
Follow standard operating policies and procedures.
Provide administrative assistance to the Environmental Services Director and Managers as required.
Facility Planning - Collection Systems Operations and Engineering:
Perform facility planning work relating to the wastewater and stormwater collection systems under the direction of the Collection Systems Engineering and Operations Manager. Work includes the development and evolution of a facility plan and oversight of supporting plans and programs.
Assist in determination of facility planning priorities. Determine plan and program measures, track progress, and report on status.
Coordinate paraprofessional engineering, sub-professional engineering, and related technical work of the Environmental Services Collection Systems, including surveying, design, inspection, construction project oversight, GIS mapping, sewer locates, flow monitoring and modeling, and environmental regulatory compliance.
Work with the Contract Analyst to maintain compliance with the City's contractor bidding and selection process. Assist with the administration of contracts and construction projects, preparation of specifications and bid/proposal documents, bid/proposal procedures, and contracts for performance of professional engineering services.
Assist with the development and implementation of minimum standards for sewer collection system projects include underground piping, road pavement and sidewalk construction, with standards based upon applicable codes and engineering principles.
Review plans and specifications from developers, consultants, and contractors for conformance to applicable standards and specifications.
Maintain quality control programs and related records.
Maintain records in a neat and organized manner and make reports of all phases of engineering and related technical activities as needed.
Assemble and report data to appropriate state and federal agencies.
Assist Environmental Services Collection Systems Engineering and Operations Manager in establishing operating policies and procedures.
Investigate and resolve citizen complaints and issues.
Keep abreast of professional developments in the field by attending designated conferences and meetings and reviewing technical journals.
Assist Collection Systems Maintenance and Repair staff as required.



Thorough knowledge of:
Facility planning principles and practices.
Wastewater, stormwater, and collection system operations, maintenance and engineering appropriate to the area assigned.
Wastewater and stormwater regulation and permitting.
Project management.
Technical writing and the development of standards, manuals, and standard operating procedures
Staff development and training.
Computer applications, including word processing, spreadsheets and database systems.
AutoCAD Civil 3D drafting (Collection Systems Operations and Engineering).

Working knowledge of:
Administration, budgeting, and reporting.
Flow and hydraulic modeling.
Infrastructure and construction inspection.
Contract development and administration.
Geographic information systems.

Some Knowledge of:
Computer-based drafting (Solidworks, AutoCAD, or similar).
Surveying techniques.

Ability to:
Develop and implement a facility plan and facility planning initiatives.
Provide oversight and review of plans and programs.
Understand and apply state and federal regulations applying to proper operation and maintenance of wastewater and stormwater utilities.
File reports and applications with federal and state agencies.
Draft budgets, reports, policies, procedures, specifications, scopes of work, needs assessments, and recommendations to management.
Plan and organize training and staff development.
Maintain effective working relationships.
Safely lift 35 pounds to overhead level. Lift and carry equipment weighing 60 pounds. Remove and replace manhole covers, weighing approximately 120 pounds, with the use of a manhole pick.

Requirements/Special Requirements

Training and experience: Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain this knowledge and abilities would be:

Graduation from a recognized four-year college or university with a bachelor's degree in engineering or a related discipline, and four years of experience in a related field. An advanced degree or professional certification (i.e. PMP certification) may be accepted in lieu of experience.

Previous technical writing sample(s) may be requested from qualified candidates prior to any interview(s).

License Requirement:. Possession of a Wastewater Operator's Certificate issued by the State of Wisconsin is encouraged.
Driver License Requirement: Must possess valid driver's license or be able to provide suitable transportation when necessary as approved by the department head.
Residency Requirement: No residency requirement.
Post Job Offer Medical Examination Requirement: Must successfully pass medical examination for specified occupational grouping and drug screen prior to hire.

Starting Wage Range: Approximately $29.53 - $31.99, depending on related qualifications and experience of candidate.

Work schedule: Monday-Friday, 8:00 am - 4:30 pm (40 hours/week or as needed otherwise)

Benefits: Health/Dental Insurance, Retirement, Life Insurance, Paid Time Off, Paid Holidays

City of Superior

Superior , WI