Administrative Office I

CLAIRTON MUNICIPAL AUTHORITY
Clairton, PA Full-time
Posted on August 4, 2019

Administrative Office I

Purpose of the Position

The Administrative Office I position is responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations. The Administrative Office I position must comply with Authority policies and procedures.

Scope

The Administrative Office I position reports to the Finance Director and is responsible for providing secretarial, billing, collection and clerical services to the Clairton Municipal Authority Office.

Responsibilities

  • Perform clerical duties
  • Conducts special work assignments and reviews work produced to ensure quality standards are met
  • Learn policies, procedures and computer systems
  • Follow performance standards for clerical staff
  • Document all billing office activities Billing
  • Prepare invoices for customers on a monthly basis
  • Provide information for input into General Ledger accounts

Responsible for Accounts Receivable, including:

  • Billing and collections and all reports prepared
  • Verifies and records deposits and transfers
  • Issues customer refunds
  • Prepares data for delinquent collections and liens
  • Monitors and facilitates the collection of delinquent accounts by billing and collection
  • Customer Service
  • Takes customer concerns with sewage structures, dispatches the collection system employees and then follow up with the customer
  • Records, issues and tracks sewer tapping fees
  • Prepares records for audit and assists auditors during the annual audit

General Office Responsibilities 

  • Maintains Inventory of office supplies
  • Prepares Board meeting documentation including agenda
  • Stays current with office automation trends and recommends system or software upgrades when appropriate
  • Assists with data archiving and data retrieval
  • Prepares No-Lien Letters for sale of property, bankruptcy and sheriff sales
  • Collects fees and processes paperwork for dye tests
  • Other duties as assigned

Minimum Requirements

  • Associates degree preferred
  • Five year’s work experience in a similar position
  • Full Time position (40 hours per week)
  • Familiarity with billing software packages (Munilink)
  • Excellent benefit package