County Of Sonoma

575 Adminstration Dr. Rm 116B
Santa Rosa , CA
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Election Specialist I

County Of Sonoma
Santa Rosa, CA Full-time
Posted on October 5, 2019


Starting salary up to $21.96/hour ($45,883/year) plus a cash allowance of approximately $600/month*

The Registrar of Voters Office is responsible for conducting a variety of assignments essential to all local, state, and federal elections, and supports approximately 200 polling places. The Office provides services to candidates by conducting voter registration outreach, as well as issuing, processing, and tallying ballots.
Election Specialist Is learn how to perform a variety of office support functions in connection with voter registration, voting by mail, candidate nomination filing obligations, and the other election processes. Election Specialist I's also:

  • Respond to public inquiries concerning general election activity
  • Process vote by mail applications and ballots
  • Issue Certificates of Registration
  • Research voter information and verify registration
  • Enter new registrants into a database and change voter information
  • Keep records of initiative petitions being circulated, file and verify signatures on initiative petitions, and complete certifications to the Secretary of State

The ideal candidate will possess:

  • Significant experience performing a variety of administrative support tasks, including data entry
  • The ability to provide excellent service by effectively interacting with people in a professional manner and recommending solutions to meet customer needs
  • Strong written and verbal communication skills, including the ability to edit materials for proper spelling, punctuation, and grammar
  • A desire to work in a fast-paced, team environment
  • The aptitude to learn California Elections Code in order to confidently respond to questions about the elections system
  • Microsoft Office Suite proficiency

Note: Positions in the Registrar of Voters Office require a considerable amount of mandatory overtime during peak election periods.
When you join the Registrar of Voters Office, you have the opportunity to be a part of a challenging and rewarding work environment and the satisfaction of knowing that you're working to better the community. You can also look forward to a competitive total compensation package, including*:

  • An annual Staff Development/Wellness Benefit allowance up to $500 and ongoing education/training opportunities
  • Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
  • Significant portion of health care premiums paid by the County and access to several health plan options
  • County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
  • Retirement fully integrated with Social Security
  • May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
  • Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range

*Salary is negotiable within the established range. Benefits described herein do not represent   a contract and may be changed without notice. This recruitment is being conducted to fill an Election Specialist I position for the Registrar of Voters Office. This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. County employees who wish to be considered for future positions should consider applying to this recruitment.



Minimum Qualifications


Education: Any combination of education and training which would provide the opportunity to acquire the knowledge and abilities listed. Normally, formal course work or training in such areas as law and legal documents is desirable.

Experience: Any combination of paid work experience and training, which would provide the opportunity to acquire the knowledge and abilities, listed. Normally, some experience in office support work, which includes customer service support, would provide this opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.


Knowledge, Skills, and Abilities


Working knowledge of: modern office methods and procedures; written and oral communication, including language mechanics, syntax and English composition; the use of electronic information equipment and specific systems as used within the department.

Ability to: understand, interpret, and apply rules, regulations, ordinances and state and federal legislation; establish and maintain, under extensive pressure, effective working relationships with staff, elected officials and with the public; understand and follow written and oral instruction; compare and check names and numbers accurately and quickly; make arithmetic calculations; use a variety of office equipment such as typewriters, calculators, and personal computers; safely lift and move heavy and bulky objects; maintain accurate records; work long and irregular hours and weekends as assigned; use electronic information equipment and specific systems as used within the department.


Selection Procedure & Some Helpful Tips When Applying


  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.


Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:
An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:

  • Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.