Benefits Manager and Human Resources Coordinator

Diocese Of San Bernardino   San Bernardino, CA   Full-time     Human Resources
Posted on August 2, 2020

Benefits Manager and Human Resources Coordinator

The Diocese of San Bernardino is a vibrant and diverse community of Roman Catholic Believers committed to bringing the Good News of Jesus Christ to all we encounter. We are guided by the core values of hospitality, collaboration, faith sharing and reconciliation. Through the impact of the Gospel, we seek to fill lives with hope. The Office of Human Resources is currently looking for a Benefits Manager and Human Resources Coordinator.

Benefits Manager:

1. Manage and administers employee benefits programs such as retirement plans, medical, dental, vision, and supplemental insurance coverage and health savings account; and Retired Priest Programs.

2. Installs approved new plans and changes. Prepare announcement material, booklets, and other media for communicating new plans/changes to eligible employees.

3. Participates in new hire orientation meetings, presenting benefit information.

4. Revises and reissues all communications benefits material as necessary.

5. Advises and counsels management and employees on existing benefits.

6. Assures compliance with provisions of Affordable Care Act, HIPPA Compliance

7. Responsible for auditing payroll deductions for health insurance premiums; insurance bills and payment for accuracy; reconciles semi-monthly and monthly billings for all benefit plans; prepare checks requests for payment of all plans.

8. Responsible for inputting employee payroll deductions accurately input into the payroll system.

9. Administer Leaves of Absence program, including ensuring State and Federal compliance of all mandated leaves, and leave covered under Diocesan policy, including designation of a leave in accordance to governmental regulations.

10. Compose letters of notification to employees as appropriate.

11. Track and collect benefits premiums.

12. Send follow-up notifications as appropriate.

13. Attend benefits meeting, including annual Trustors' meeting.

14. Member of Lay Employee Pension Board.

15. In collaboration with Office Director, reviews and analyzes changes to State and federal laws pertaining to employee health benefits programs.

16. Address benefits inquiries and complaints to ensure quick, equitable, courteous resolution.

17. Organize and host employee's annual health and wellness fair.

18. Supervise and oversees benefits enrollment processes, including maintenance of enrollments, and record keeping of all benefit related documents.

19 Other duties as assigned.

Human Resources Coordinator:

1. Welcomes and greets visitors to office. Handle incoming calls.

2. Receive and review all incoming employee paperwork for accuracy to ensure all documents are received in compliance with Diocesan Policy and State/federal regulations prior to giving to director for approval; Track authorized Work Permits of employees in compliance with I-9 documentation requirement.

3. Confirm that newly hired employees have approved fingerprint status before inputting into payroll system.

4. Respond to employee inquires and requests as appropriate

5. Respond to unemployment and State disability inquiries.

6. Work closely with Payroll Services, Parish and Schools administrator to ensure compliance with regards to employee paperwork and other personnel related matters.

7. Process new hire paperwork, terminations, employee status change, including inputting pertinent information into the payroll system so that employees are paid.

8. Handle workers' compensation claims, including filing report of injury/first aid claim with carrier.

9. Process Leave of Absence request to include initial letter, follow-up letter, tracking of benefits payments, etc.

10. Attend staff meetings and workers' compensation claims review meetings.

11. Responsible for creating file folders and filing of employee paperwork.

12. Comply with all applicable Organization, Department and Office policies and procedures.

13. Other duties as assigned.