Staff Assistant #365104

Florida Fish and Wildlife Conservation Commission   Panama City, FL   Full-time     Administration / Clerical
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Posted on May 15, 2021

Secretary Specialist

Florida Fish and Wildlife Conservation Commission Panama City Regional Office Bay County Entry level position, full time, Monday-Friday 7 am-4 pm. Starting salary $23,482 gross annually, plus benefits. Duties include data entry, processing invoices, and resolving invoice related concerns or issues. Working knowledge of Microsoft Office software required.

Job closes May 23rd, 2021

EEO/AA/ADA and VP Employer

Staff Assistant - 77070114

Date: May 12, 2021

Location: PANAMA CITY, FL, US, 32409

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 365104

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: Staff Assistant - 77070114

Position Number: 77070114

Salary: $23,482.94 Annually

Posting Closing Date: 05/23/2021

Division/Office: Regional Director Office, Northwest Region

Position: Staff Assistant, 77070114

Salary: $23,482 Annually

Facility Address: 3911 Hwy 2321

City/County: Panama City, Florida; 32409, Bay County

MINIMUM REQUIREMENTS: Two years of secretarial or clerical work experience, six months of which must have been purchasing or procurement experience; or College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for the required experience. Vocational/technical training in secretarial science or office/business studies can substitute at the rate of 720 classroom hours for one year of the required work experience.

DESCRIPTION OF DUTIES: Serves in the Northwest Regions Service Center as Purchasing Assistant and shared administrative support. Purchasing Assistant duties include reviewing and entering purchase order requisitions into My Florida Market Place (MFMP) and processing invoices for payment for all Divisions/Offices, including vendor assistance to resolve invoice related concerns or issues. Assists with or obtains required vendor quotes when requested. Research state contract and negotiates regional office contracts. Check vendors to assure they are registered with the State of Florida. Answers questions regarding purchasing policies and procedures. Assists staff as requested with required purchasing paperwork and/or documentation. Responsible for processing regional utility invoices for payment and entering data in the State Energy Management Plan (SEMP).Assists Regional Purchasing Agent III with invitations to bid (ITBs) pre-bid conferences. Orders supplies for Regional Operations and Regional Office and enters purchasing card (p-card) purchases into the states P-Card WORKS system. Performs other duties as requested by the immediate supervisor.

KNOWLEDGE, SKILLS, AND ABILITIES: -Knowledge of the rules of grammar and punctuation.-Knowledge of office procedures and practices.-Knowledge of the principles and techniques of effective communication-Knowledge of the methods of data collection.-Knowledge of Word, Excel, SharePoint, Outlook, Copier, Computer, Scanner and Printers.-Ability to understand and apply applicable rules, regulations, policies, and procedures. -Ability to perform basic mathematical calculations.-Ability to deal with internal and external customers in a tactful and courteous manner.-Ability to work independently.-Ability to utilize problem-solving techniques.-Ability to plan, organize and coordinate work assignments.-Ability to communicate effectively.-Ability to establish and maintain effective working relationships with others.-Ability to prioritize workload.

REQUIREMENTS: Office hours are from 7:00 A.M. to 4:00 P.M. Central Standard Time, Monday through Friday. Travel may be required. Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application. Information should be provided regarding any gaps in employment. Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes. The criminal history check must be completed within the first 30 days of employment.

Additional Requirements: Courteously assists Commission constituents to resolve questions or problems they may have in matters relating to the Commission, its programs or fish and wildlife conservation in general. Seeks to garner public support for agency objectives and programs by serving Floridas citizens in a positive and proactive manner. The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible. Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Floridas citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent Fish and Wildlife Conservation Commission (FWC) point-of-view.

Work at FWC is cross-functional meaning duties may cross division/office lines. The Commission expects employees to function across FWCs organizational structure by providing their skills and expertise wherever needed through work on teams or as directed. Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWCs invoice processing and warrant distribution procedures. Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement. For information on the supporting documentation required, click here. Applicants may also fax their supporting documentation to People First at 1-888-403-2110. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center at 1-877-562-7287 or TTY at 1-866-221-0268. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State Florida hires only U.S. citizens and lawfully authorized alien workers. If a conditional offer of employment is made, you will be required to provide identification and proof of citizenship and or authorization to work in the United States for the hiring authority to which applications is made. E-Verify will be used to confirm work authorization. See E-Verify for additional information.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. The State of Florida is an Equal Opportunity Employer/Affirmative Action and Veterans Preference Employer and does not tolerate discrimination or violence in the workplace.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Veterans Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.