Secretary

Fond du Lac Reservation   Cloquet, MN   Full-time     Administration / Clerical
Posted on November 16, 2022
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Full Time Position

This position is eligible for our comprehensive benefits plan, which includes medical, dental, retirement, optional life insurance, optional disability coverage and more. For detailed information please see our website at www.fdlrez.com Go to programs/staff benefits.

Location: Fond du Lac Ojibwe School
Supervisor: Building Principal
Closing Date: November 30, 2022

Rate of Pay/Range of Pay: Salary $33,000.00 to $37,000.00 per Year

JOB RESPONSIBILITIES:
Assists administrator with reports, proposals and correspondence
Serves as contact person for the administrative team
Manage the education phone system, which includes directing all calls to the necessary party, taking and transferring messages, and follow-up on calls as directed.
Assists and directs all visitors, employees, community members, and student to appropriate destinations as inquired.
Arranges administrative, school board and special meetings
Assists and works in collaboration with Human Resources Division personnel and the administration team for the hire of new staff. Facilitates job posting and maintains communication with Human Resources personnel
Responsible for the proper disbursal of all in-coming and out-going mail
Inspects all materials that have been delivered for school operations
Completes all administrative and education staff travel, including lodging, airline arrangements, and per diem.
Completes and maintain adequate records for all purchase orders for the Education Division.
Complete and maintain records for accounts payable and receivable for the Education Division.
Distributes classroom/office supplies and equipment and manages the inventory
Performs all related fiscal duties as established by the Education Division
Attends professional training as necessary
Displays a responsive and professional manner in solving all requests, complaints, and problems
Maintains a clean and organized work area
Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community
Recognizes that employees have certain personal responsibilities which affect the operational efficiency of the Fond du Lac Band of Lake Superior Chippewa
Maintains proper attendance in accordance with Reservation Business Committee policy Reports to work on time in accordance with Reservation Business Committee policy.
Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of every person including visitors and co-workers.
Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as management sees the necessity. Some assignments may not be listed on this description.

JOB QUALIFICATIONS:
High School Diploma or GED required plus significant office/clerical experience preferred
Two to three years experience with Microsoft Office application (Word and Excel) or equivalent, including desktop publishing and spreadsheets
Ability to communicate effectively orally and in writing is required.
Ability to work independently and establish work priorities is required.
Attention to detail and accuracy is required.
Ability to establish relationships with all parties involved, and facilitates harmonious working relationships at work and on projects, and permit prompt resolution of problems and conflicts as they occur is required.
Subject to pre-employment, post accident, return to duty, follow-up, and random drug testing.
Subject to pre-employment and annual background checks
Subject to immunization review and submitted proof of required vaccinations.
Some travel is required.

PHYSICAL REQUIREMENTS:
Normal physical requirements

NATIVE AMERICAN PREFERENCE