Lincoln Campus Bookstore Assistant and Business Office Cashier

Gaston College   Lincolnton, NC   Full-time     Other
Posted on March 26, 2024
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Salary $40,000.00 Annually
Location  Lincolnton, NC
Job Type Full-Time Regular Staff
Job Number 2022-00564
Division Finance and Operations
Department Accounting Services
Opening Date 03/22/2024
 
SUMMARY

Open until filled-
This position covers two areas of responsibility with the following duties:

  1. Perform duties as bookstore assistant/cashier for the Lincoln Campus Bookstore involving the exercise of independent judgment in accordance with established procedures.  Perform a variety of bookstore activities involving receipt of monies, end of day deposits, inventory maintenance of books and supplies, and other duties as assigned.  
  2. Perform a variety of business office activities involving the receipt of monies, analysis of student accounts, participate in registration, issue student refunds.  Prepare daily cash analysis, bank deposits, administer the petty cash fund and change fund, assist with billing and imaging of documents.  

DUTIES AND RESPONSIBILITIES

  1. Prepare daily cash analysis and deposit of funds for delivery to the bank prior to 11:00 am for the Business Office and Bookstore.
  2. Prepare and submit Daily Cash Analysis, including Bookstore Daily Cash Analysis and Balancing Sheet, each morning.  Post Daily Cash Analysis to the shared drive each morning.    Perform cash register readings at end of day, balance sales data and record on daily cash analysis and balancing sheet, record bank deposit and copy of analysis, maintain sales records for end-of-semester reporting.
  3. Perform service as the Business Office window cashier, provide assistance to students, employees, and visitors.  Perform services as Bookstore cashier by maintaining cash drawer, processing sales receipts and providing assistance to students in purchase of books and supplies.
  4. Process daily cash receipts from all sources that are generated by or sent to the LC Business Office, including continuing education money, bookstore deposits, cosmetology deposits, AHS/GED testing, WKEY testing fees, graduation fees, mail-in checks, etc. Reconcile billings when applicable.
  5. Participate in student registration, collecting tuition and applicable fees; verify, reconcile, and deposit individual collections.        Assist with the placing and removing on holds placed on student accounts. 
  6. Work with the bookstore director at the Dallas campus as liaison to faculty as it relates to textbook adoption and supply needs for classes at the Lincoln Campus.
  7. Work with the bookstore director at the Dallas campus in preparing requests for books and supplies for the Lincoln Campus, which includes shipping and receiving.
  8. Administer the LC Business Office AND Bookstore change funds and the LC Business Office petty cash fund, including reconciliation.  Maintain cash drawers for use at the payment windows.
  9. Maintain LC Business Office receipt books and any assignments of the books outside of the Business Office.
  10. Assist the Dallas Campus Business Office with issuing student financial aid refunds. 
  11. Assist the Dallas Campus Business Office with billing students and sponsors.        Assist in following up with unpaid billings.   Responsible for issuing refunds for continuing education.
  12. Perform year-end inventories for the Bookstore.
  13. Research student and employee questions/concerns and provide additional information as appropriate.
  14. Assist with promotion of college-sponsored programs.
  15. Provide written and oral correspondence to the public.
  16. Serve on institutional committees as required or assigned; attend staff development as required.
  17. Perform other related duties incidental to the work herein described.

MINIMUM EDUCATION QUALIFICATIONS

  • Associate degree from a regionally accredited institution in accounting, business, or a related field required.

MINIMUM EXPERIENCE QUALIFICATIONS

  • One year’s experience in an accounting/business environment required.
  • Two years’ experience in an accounting/business environment preferred. 
  • Experience with Ellucian Colleague preferred.
  • Capability to work independently, possess excellent customer service skills, and ability to interact positively with students, faculty, staff, and third-party agencies required.
  • Excellent interpersonal, written, and verbal communication skills required.

PHYSICAL REQUIREMENTS

  • Generally, works in a traditional climate-controlled office environment and requires the ability to sit for extended periods. 
  • Some walking, standing, and bending required, and the ability to lift and maneuver items weighing up to 15 pounds. 
  • Work environment can be stressful at times in dealing with a wide variety of challenges and deadlines.

BENEFITS

Gaston College provides a comprehensive, affordable insurance and benefits program.  We are continuously investigating new benefit offerings that are responsive to the needs of our regular** employees. 

  • State Health Plan
  • Dental Insurance
  • Vision Insurance
  • Health Care and Dependent Care Flexible Spending Accounts
  • Employee Assistance Program
  • Additional Supplemental Insurances
  • NC State Retirement Plan
  • Supplemental Retirement Plans
  • Disability Benefits, Long- and Short-Term
  • Longevity Pay
  • State Employees' Credit Union Eligibility
  • Leave (Vacation, Sick, FMLA, Civil and Military, Child/Student Involvement, Education, and Voluntary Shared)
  • Paid Holidays
  • Educational Advancement Compensation
  • Tuition Assistance
  • Employee Discount Program
  • Benefits Overview Booklet

**Please note:  Temporary (part-time) employees do not earn benefits.