Bookkeeper/Office Manager - 30 Hours Per Week

Indigenous Visioning, LLC   Bagley, MN   Full-time     Accounting
Posted on August 31, 2023

The Office Manager/Office Manager is responsible for successful day-to-day operations of a new local non-profit to assist the Executive Director, the Board and team with financial and administrative duties. Core responsibilities include detailed bookkeeping using Quickbooks A/P, financial tracking, grant/contract compliance, communications support, and files updated. This position requires flexibility and the ability to undertake additional tasks when needed.

Job Duties:
• Prepare and distribute bills and invoices for approval through Quickbooks.
• Track A/P and financial reconciliations for multiple accounts.
• Receive deposited payment receipts and donations; file payment receipts.
• Maintain fully populated and accurate vendor and donor records.
• Complete management of Accounts Payable and Accounts Receivable.
• Prepare and interpret reports, update QuickBooks, and communicate results to the Executive Director.
• Other duties as assigned.

Program Support:
• Prepare and send monthly reports/statements to all open account holders as needed.
• Work with Board, Accountant and team members on grant/contract compliance, Board meeting financials and end of the year financials.
• Assist with office and project management
• Assist with yearly independent audits, budget preparation and work with outside accountant and independent auditors.
• Assist in completing monthly budget reports, general ledger and year end reports.
• Provide assistance to legal or independent consultants as requested.
• Other duties as assigned.

Requisite Knowledge, Skills, and Abilities:
1. Advance computer skills including MS Office and QuickBooks.
2. Advance knowledge of financial documents (budgets, balance sheets, P&L statements, etc.).
3. Skilled at record keeping and analysis of financial and operational measures.
4. Ability to be friendly and positive with clients, donors, volunteers, interns and staff.
5. Strong organizational skills and attention to detail.
6. Self-motivated, ability to work independently and cohesively with our team.
7. Excellent communication skills, positive disposition, some public speaking and willingness to attend meetings as required.
8. Ability to multi-task and be crossed-trained.

1. Benefits include:
a. Health with 80% employer contribution for employee coverage
b. Employer paid group life insurance
c. Group dental and vision 90% employer contribution
d. 401k with employer match

Job Location: Bagley, MN.

Work Hours: 30 Hours Per Week.

Work Days: Monday - Friday.

Work Site: Home Office and Bagley Office.

Rate: Negotiable DOQ.