Job Summary: Keystone Symposia seeks a Communications Coordinator that will assist in the planning and production of various digital events within the Virtual Keystone Symposia (VKS) initiative, as well as marketing efforts for such events. The ideal candidate will serve as the project coordinator in the successful execution of VKS initiatives that includes (but not limited to) eSymposia, Virtual Access Hybrid, On Demand and ePanel events. In addition, the candidate will support, as needed, content creation and marketing efforts for both virtual and in-person meetings. This may include simple video editing and graphics creation on the various virtual events platforms, as well as administrative work to assemble and disseminate marketing materials for events. Ability to manage multiple projects, with strong attention to detail and deadlines, is essential. In addition, the ideal candidate will demonstrate excellent interpersonal skills to work effectively with Keystone Symposia staff and external stakeholders. Some experience working within a non-profit environment is strongly preferred, as is familiarity in creating content for a scientific audience. The Communications Coordinator is a member of the Communications group and reports to the Senior Director of Communications. Working in our Silverthorne, Colorado office at least 2 days per week is required to facilitate communications between all Keystone Symposia departments and this position is full-time.
Major Responsibilities include: • Assume project management duties in the successful execution of eSymposia, hybrid events as well as other Virtual Keystone Symposia initiatives • Provide marketing assistance (content writing, social media posts, email campaigns, and in-kind partners marketing support) for upcoming in-person and virtual events. • Organization and mass-scheduling of calendar appointments, reminders and other email correspondence with meeting participants. Familiarity with Doodle, Calendly or other scheduling applications a plus • Support and conduct audio/visual checks with an emphasis on customer service and the ability to troubleshoot basic PC/Mac hardware issues • Data entry of speaker and program information as necessary • Communicate program and technical details to both on-site and remote vendors • Directly interact with scientific thought leaders, other participants, and customers • Edit videos that are critical to the success of Keystone Symposia events. • Other duties as assigned. • Must be able to work in our Silverthorne, Colorado office at least 2 days per week.
Desired Communications Coordinator Skills: • Experience in organization-wide Project Management • Experience in interacting with thought leaders and other individuals that will be participating at a scientific conference. • Video Editing skills. • Zoom and other web-conferencing platforms • Microsoft Office Suite, specifically Outlook, Excel and SharePoint • Adobe Creative Cloud, including Premiere, Photoshop and Illustrator a plus • Web-based productivity apps such as Airtable, Teams, and Slack a plus • Familiarity with CMS and basic HTML/CSS
Qualified candidates must have strong communication, and organizational skills and have had experience working within a multidisciplinary team. Bachelor’s degree preferred. Must be highly detail-oriented and be able to work independently and with good judgment. Must have strong time-management skills and an ability to prioritize and comfortably meet the required deadlines.
Compensation: This position is full time, and the salary is $48,360/year depending on experience. Our generous benefits package includes vacation and sick time, Health, Dental, Vision, Life/Disability Insurance, and 401K with company match. Working in our Silverthorne office at least 2 days/week is required.