Spirit Lake Rentals

Grand Lake , CO

Customer Service, Administrative Assistant

Spirit Lake Rentals
Grand Lake, CO Full-time
Posted on April 30, 2019

Customer Service Administrative Assistance

We are hiring two full-time seasonal individuals who are reliable, self-motivated, organized, and a team player to help with our ATV rental reservations for the summer. Job duties include scheduling reservations, processing invoices, and completing liability forms with the customer. Must have basic computer knowledge and able to communicate professionally with customers. Pay determined by experience. 

Responsibilities:

  • Answer and direct phone calls.

  • Organize and schedule meetings and appointments.

  • Maintain contact lists.

  • Produce and distribute correspondence memos, letters, faxes and forms.

  • Assist in the preparation of regularly scheduled reports.

  • Develop and maintain a filing system.

  • Order office supplies

  • Book travel arrangements..

  • Submit and reconcile expense reports

  • Provide general support to visitors..

  • Provide information by answering questions and requests.

  • Take dictation.

  • Research and creates presentations.

  • Generate reports

  • Handle multiple projects.

  • Prepare and monitor invoices..

  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities.

  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

  • Contribute to team effort by accomplishing related results as needed.

  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Organize travel arrangements for senior managers.

  • Write letters and emails on behalf of other office staff.

  • Book conference calls, rooms, taxis, couriers, hotels etc.  

  • Cover the reception desk when required.

  • Maintain computer and manual filing systems.

  • Handle sensitive information in a confidential manner.

  • Take accurate minutes of meetings.

  • Coordinate office procedures.

  • Reply to email, telephone or face to face inquiries.

  • Develop and update administrative systems to make them more efficient.

  • Resolve administrative problems.

  • Receive, sort and distribute the mail.

  • Answer telephone calls and pass them on.

  • Manage staff appointments.

  • Oversee and supervise the work of junior staff.

  • Maintain up-to-date employee holiday records.

  • Coordinate repairs to office equipment.

  • Greet and assist visitors to the office.

  • Photocopy and print out documents on behalf of other colleagues.

We are an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.